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Trust accounts reconciled three ways, owner statements out on the 10th. Late, and that month is free.
Outsourced bookkeeping inside your own Buildium account. Every operating and trust account tied to its statement and to the owner and tenant ledgers, owner statements checked before they go out, and 1099s ready before January 31.
- Priced per unit band, in writing
- No setup fee
- No contract
- First month money back
| Bank statement balance | $184,920.55 |
| Buildium bank register | $184,920.55 |
| Owner + tenant ledgers | $184,920.55 |
| Difference | $0.00 |
Example figures. The full reports live in your own Buildium account.
Property management books go wrong in the same five places.
Buildium does a lot automatically. It can't tell you when a deposit was applied to the wrong ledger, a reversed payment left an owner negative, or the trust account stopped agreeing with the ledgers three months ago.
We check all of it, every month, before your owners see a statement.
"The trust account hasn't matched the ledgers since spring."Three-way reconciliation
"Owners are calling about statements before I've checked them."Owner statements
"I don't know which deposits we're actually holding."Security deposits
"Undeposited funds just keeps growing."Bank deposits
"It's December and nobody has looked at 1099s."Year-end
Everything a property management bookkeeper should do in Buildium, on a fixed date.
Trust and operating reconciliations
Every bank account reconciled in Buildium to its statement, and the trust account reconciled three ways against owner and tenant ledgers.
Owner statements, checked
Income, expenses, fees and reserves reviewed for every owner before statements are released on your date. Anything odd comes to you first.
Security deposits and prepaid rent
Deposit liabilities tied to tenant ledgers and to the cash that should be holding them, so move-outs never come as a surprise.
Management and late fees
Management fees, leasing fees and late fees checked against your agreements, so you're paid what you're owed and owners aren't overcharged.
Vendor bills and 1099s
Bills entered and coded to the right property, vendor tax details collected through the year, and owner and vendor 1099s prepared each January.
Delinquency and portfolio reporting
Aged receivables with notes, a portfolio view by property and owner, and a five-line summary of what changed this month.
What is three-way reconciliation, and why does it matter?
If you hold rent and deposits for owners and tenants, that money isn't yours. Three-way reconciliation proves, every month, that every dollar is where your records say it is.
Many US states require property managers and brokers to reconcile trust accounts on a set schedule and keep the reports for inspection. Your state's real estate commission sets the exact rules; we keep the monthly reports your broker of record needs.
1 = 2 = 3 → difference $0.00
When they don't agree, the cause is usually a deposit applied to the wrong ledger, a bank fee posted to trust, an owner draw paid twice, or a reversed payment that left an owner negative. We find it, fix it, and write down what happened.
Months behind in Buildium? One fixed price and a finish date.
We start at the last month you trust and work forward, oldest month first. Up to twelve months closed within 14 working days of access. Start Monday and they're closed by the following month.
- Undeposited funds that never reached a bank deposit
- Prepayments and deposits on the wrong tenant ledger
- Owner draws posted twice, or not at all
- Negative owner balances hidden in the totals
- Duplicate transactions after a bank feed reconnect
- A fixed quote in writing before we start
- Each month reconciled three ways, then locked
- One list of questions instead of an email trail
- A written note of every correction, for your records
Current books, owner ledgers you can defend, a 1099 list ready for January, and a monthly close from the next month, with your first monthly close free.
Moving to Buildium from AppFolio, Rent Manager, QuickBooks or spreadsheets? We quote the setup and migration after a 15-minute call.
The same calendar every month, so owners can count on it.
Your close date is agreed at the start. This is how a 10th-of-the-month close runs.
Statements in, everything coded
Bank statements land, deposits are matched, bills coded to the right property, fees checked.
One short list of questions
Anything we can't confirm from the records comes to you on one list. Most owners answer it in five minutes.
Reconciled, reviewed, released
Three-way reconciliation signed off, owner statements reviewed and released, your summary in your inbox.
Priced by the units you manage. Fixed for twelve months.
No hourly billing, no setup fee, no contract.
- Operating and trust accounts reconciled monthly (up to 4 bank accounts)
- Three-way trust reconciliation
- Owner statements reviewed and released on your date
- Vendor bills entered and coded
- Owner and vendor 1099s prepared each January
- Everything in Portfolio, up to 8 bank accounts
- Security deposit and prepaid rent tie-out
- Management fee and late fee checks
- Delinquency report with notes
- 30-minute monthly review call
- Everything in Growth, up to 15 bank accounts
- Owner distributions prepared for your approval
- Association budgets against actuals
- Portfolio report by property and owner
- Named senior bookkeeper
$250 a month behind up to 100 units, $400 for 101 to 300, larger portfolios quoted. Minimum $750. Up to twelve months closed within 14 working days of access. Over 600 units, commercial or association portfolios: a fixed quote after a 15-minute call.
Price it nowIncluded when you start any monthly plan
About $600 of one-time work, included from day one.Categories rebuilt around how your business runs, so reports describe your business, not the software's defaults.
On its own $250IncludedFeeds, rules and receipt capture set up once, so paperwork arrives on its own.
On its own $150IncludedTwelve closed months, the schedules they ask for and a cover note, sent before they ask.
On its own $200IncludedPrices in US dollars; UK clients pay the equivalent in pounds at the day's exchange rate. Extra bank or card accounts $25 a month each. Pay twelve months up front and get two months free. Not included: income tax returns, payroll processing, paying bills on your behalf, inventory costing, and books for more than one company or entity.
What would your books cost?
A transaction is one line on a bank or card statement. A unit is one rentable door.
Closed within 14 working days of access.
Book this pricePick a time. Leave with a fixed price in writing.
We look at your software, your volume and how far behind you are. Within one working day you get a written quote with a finish date. If we aren't the right fit, we'll say so and point you to someone who is.
- A fixed monthly price, and a fixed catch-up price if you're behind
- The date your books will be current
- The three biggest problems we can see, and how to fix them yourself if you'd rather
We take on four new clients a month, so every close date holds. Next start date: Monday.
Send us a WhatsApp with your software and roughly how far behind you are. You'll get a price back the same working day.
- 1About your books
- 2Pick a time
- 3Confirm
Send your booking to us on WhatsApp and we confirm it from there.
Send my booking on WhatsAppSend it by email insteadQuestions property managers ask us.
How much does a Buildium bookkeeper cost?
At Ledgermere, Buildium bookkeeping is a fixed monthly fee by portfolio size: $450 a month up to 100 units, $850 for 101 to 300 units and $1,450 for 301 to 600 units. Every plan includes monthly three-way trust reconciliation, owner statement review and January 1099 preparation. Catch-up work is $250 per month behind up to 100 units and $400 for 101 to 300.
Do you work inside our Buildium account?
Yes. You add us as a user in your own Buildium account with an accounting role. Everything stays in your account, and you can remove our access at any time. We never ask for your bank login.
Can you fix a Buildium account that's months behind?
Yes. We start at the last month you trust and reconcile forward, oldest month first. Up to twelve months behind is closed within 14 working days of access. Longer backlogs get a finish date in writing before work starts.
Do you pay owners or vendors?
We prepare owner distributions and vendor payments in Buildium for your approval. You or your broker release the money. We never move funds out of a trust account on our own.
Do you prepare 1099s in Buildium?
Yes. We keep vendor and owner tax details current through the year, then each January we review the 1099 totals in Buildium, correct anything misclassified and send the list for your approval before filing. Recipient copies are due by January 31.
Do you work with associations and HOAs?
Yes. We reconcile association operating and reserve accounts in Buildium, track homeowner balances and prepare budget against actual reports for board meetings. Association portfolios are quoted after a short call.
Which states do you work in?
We work for property managers across the US. Trust account rules are set by each state's real estate commission, so we reconcile on the schedule your state requires and keep the reports your broker of record needs on file.
We use AppFolio or Rent Manager. Can you help?
Our specialism is Buildium, and we can move your books into Buildium from AppFolio, Rent Manager, QuickBooks or spreadsheets. Setup and migration are quoted after a 15-minute call.
Is Ledgermere part of Buildium?
No. Ledgermere is an independent bookkeeping firm. Buildium is a trademark of its owner. We work inside the Buildium account you already pay for.
How do we start?
Book a free 15-minute call or message us on WhatsApp with your unit count and the last month you trust. You get a fixed quote within one working day. Add us as a user by Friday and we start on Monday.
Trust accounts you can defend. Statements owners stop calling about.
Fixed price in writing within one working day. Late close, free month. First month, money back.